Hospitals and Facilities Resources and Reporting
Hospitals and facilities must submit every reportable case first seen as an inpatient or outpatient, either with evidence of cancer or for cancer-directed treatment, on or after the date that mandatory reporting was declared for the region (the region’s reference date). Refer to the Regional Registry Reference Date Guide for the specific date when mandatory reporting began in each region.
A full abstract is required for any reportable case diagnosed and/or treated at the reporting facility (analytic cases) and for most nonanalytic cases. For the list of required data items included in a full abstract, see Appendix N. Each regional registry may establish alternative reporting mechanisms for use when an abstract is not prepared.
The following cases are not reportable:
- Patients receiving hospice care only
- Patients receiving long-term therapy with a history of cancer, but no current evidence of cancer
- Cancer Conference (Tumor Board) presentation only
- Consult only (See See Volume I, Pathology and Consultation Only Cases for exceptions)
- Catheter placement for cancer therapy only*
- Patients receiving transient care*
*Note: Regional Registries may request notification via an alternate reporting mechanism in order to remain informed of these types of cases. To find out how to contact a regional registry, please visit our Contact a Regional Registry page.
CCR Hospital Codes
Data quality depends, in part, on accurate diagnostic coding. These tools provide the information hospitals and tumor registrars need to accurately code their data submissions.
CCR Standards on Reporting
To maintain high standards in reporting accuracy, CCR has developed the following volumes on cancer reporting. These guidance documents cover the complete range of reporting topics.
VOLUME I – 2018
- California Cancer Reporting System Standards, Volume I: Abstracting and Coding Procedures (updated 12/3/19) –NEW–
VOLUME I - 2018 Appendix --NEW--
- Appendix A: Terms and Definitions (updated 12/3/19)
- Appendix B: Postal Abbreviations for States and Territories of the United States (updated 12/3/19)
- Appendix C: Codes for Countries C.1 - Alphabetical and C.2 - Code Order (updated 12/3/19)
- Appendix D: Residency of Military Personnel (updated 12/3/19)
- Appendix E: Codes for Religions E.1 - Alphabetical and E.2 - Code Order (updated 12/3/19)
- Appendix F: Patient Information Sheet (updated 12/3/19)
- Appendix G: Codes for Case finding (updated 12/3/19)
- Appendix H: Codes for California Counties H.1 - Alphabetical and H.2 - Code Order (updated 12/3/19)
- Appendix I: Common Acceptable Symbols and Abbreviations I.1 - Term and I.2 - Abbreviation Order (updated 12/3/19)
- Appendix J: Spanish Surnames (updated 12/3/19)
- Appendix K: STORE Surgery Codes (updated 12/3/19)
- Appendix L: Data Alerts and Data Memos (updated 12/3/19)
- Appendix M: Q-Tips (updated 12/3/19)
- Appendix N: Data Items and their Required Status (updated 12/3/19)
- Appendix O: Race and Nationality O.1 - Alphabetical and O.2 - Code Order (updated 12/3/19)
- Appendix P: National Provider Identifier (NPI) Codes (updated 12/3/19)
- Appendix Q: Site-Specific Data Items (SSDIs) (updated 12/3/19)
- Appendix R: Coding Resources (updated 12/3/19)
- Appendix S: Historical Coding and Staging Manual Requirements for CCR (updated 12/3/19)
- California Cancer Reporting System Standards: Volume 1, 2017 (updated 4/28/2017)
- Self-extracting archive: California Cancer Reporting System Standards: Volume 1, 2017 (Updated 4/28/17)
- Instructions for Downloading and Deploying the self-extracting Volume I files (3/4/2015)
- 2017 Volume I Changes and Clarifications (4/28/2017)
VOLUME II - 2018
VOLUME II - 2016
AB 2325 Hospital Reporting Information
In accordance with California Assembly Bill 2325 (AB 2325), all pathologists are required to report cancer diagnoses electronically before January 1, 2019. For more information about how to meet these requirements, download our AB 2325 Quick Facts reference sheet or visit our section on this site about Implementing AB 2325.
All pathologists are required to report cancer diagnoses electronically before January 1, 2019.
*Self-validation is used to test HL7 message structure. It does not validate content.